Records Management in Local Government

Auditor General's overview

During our audit work, my staff and I are constantly reminded of the importance of good recordkeeping for a well-functioning public sector. As Auditor General I am also an ex-officio member of the State Records Commission. This is a role I accept with enthusiasm, as I am eager to support the proper safeguarding and integrity of official records. Good records support good decision-making, effective business practice and improve accountability and efficiency – they are a cornerstone of good governance. For this reason, it is relevant that the implementation of State Records Commission-approved recordkeeping plans was examined as one of our first local government performance audits…

 

 

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Duration 01:35

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Executive Summary
The objective of this audit was to determine if local government entities effectively manage their records to promote accountable and transparent decision making. Read more...
Audit focus and scope
We checked to see if 146 LGs had approved RKPs in place as required and reviewed 4 LGs in detail. Read more...
Recordkeeping plans are approved but lack supporting policies and procedures
We found all 146 LGs have had their RKPs approved by the State Records Commission as required by the State Records Act 2000...
Implementation of recordkeeping plans is poor
Across the LGs we sampled, we found weaknesses in regular and thorough records training, monitoring of staff recordkeeping practice and timely disposal of records...
Important records are not properly managed
EMRC, Mosman Park and Toodyay had records that were missing or not available on request. Read more...
Protection of records is mixed
We found the 4 sampled LGs were generally managing the preservation and security of physical records well. Read more...
Appendix 1: Better practice principles
The following table provides a high level summary of the State Records Commission (SRC) Standard 2 for Recordkeeping Plans. Read more...