All agencies that issue grants should:

1. ensure policies and procedures are reviewed regularly and updated to reflect current practice

2. appropriately advertise the availability of grants. This should include key details about application requirements and any deadlines for submission

3. document any conflicts of interest as part of the grant assessment process. This should include:

a. declarations of any real or perceived conflicts by members involved in the assessment process

b. details of how the conflict was resolved

c. where no conflicts are present this should be documented

4. monitor grants in accordance with approved policies

5. undertake timely follow-up of recipients with outstanding acquittal information. Where appropriate, withhold future funding until acquittals are performed

6. periodically assess the effectiveness of grant programs.