- All agencies should ensure that:
a. policies clearly specify requirements for all key purchasing card processes
b. they keep records of all purchasing card transactions, including information that describes the nature/purpose of the expenditure and evidence of review and approval
c. management acquit/certify purchasing card transactions and cancel redundant cards in a timely manner to avoid loss and/or misuse of cards
d. they regularly monitor outstanding transactions to identify and follow up on long outstanding un-acquitted transactions
e. purchasing card use is periodically reviewed to identify dormant and low use cards, and to confirm that card use conforms to agency policy. The results of these reviews should be documented and retained.